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Branch Correspondent

Email contact is essential for this role. Please send your details, including your email address to the MU Office: membership.secretary@muoxford.org.uk as soon as possible after your appointment.

Your position is the interface between your branch members and MU Diocese of Oxford. Your details will also be held centrally by MSH and from time to time you may receive information directly from our head office.

1.      Support the branch leader to promote and co-ordinate the running of the branch. This will include promoting the aims and objectives of MU through all aspects of the branch and promoting the work of the global, national and local MU.

2.      Keep an up to date list of your member’s contact details. This list should be kept on a password protected computer. Any written contact lists should be held securely. Destroy any old records – see GDPR instructions

3.      Work with the branch leader to distribute Diocesan MU information to your members by:

a)      Email; always blind copy (bcc) your group – see GDPR instructions

b)      Giving notices at branch meetings

c)      Sending written notes or visiting members who are not able to attend meetings regularly.

4.      You may be asked to arrange and book speakers for some branch meetings. Ensure correct information of date, location and time is sent. (Speakers List available from the MU Office). Branches do not need to pay expenses for these speakers, but must complete a Feedback Form, accessed here. This ensures that the Diocese has a record and is then authorised to pay the speaker’s expenses.

5.      Assist the branch leader to complete the annual returns as required by the Diocesan Office.

6.      Attend training as necessary.

7.      In return you will be able to:

  • Receive expenses for the work you have undertaken as part of your role
  • Receive the support of other branch correspondents, your AVP and Diocesan Secretary

Branch Treasurer

Email contact is essential for this role. Please send your details, including your email address to the MU Office: membership.secretary@muoxford.org.uk as soon as possible after your appointment.

1.      The branch treasurer is responsible for the money held in the branch account(s) and any petty cash. Keep petty cash secure. Branch funds are part of the total reserves of our charity, Mothers’ Union, Diocese of Oxford. Do not let branch funds build up, but use them for your running costs and projects. Any excess funds should be sent to the MU Treasurer c/o The MU Office, CMS House, Watlington Road, Oxford OX4 6BZ before the end of the year. Cheques should be made payable to “Mothers’ Union, Diocese of Oxford”. Download a Donations Form here.

2.      The branch treasurer is responsible for monitoring and recording all the income and expenditure that goes through the branch. Complete and return the annual consolidated accounts form sent by the Diocesan Treasurer.

3.      Complete the Annual Branch Gift Aid Form, normally printed on green paper. The total amount per member should include donations as well as the subscription.

4.      Arrange for the accounts to be audited.

5.      Ensure there are three signatories to the branch account and that each cheque is signed by two of these.

6.      Collect annual subscriptions due in January. Some members may be paying by Direct Debit to MSH. Your subscription list will give you this information. Branch subscriptions together with donations to the MU Diocese and MSH funds should be sent to the Diocesan Office with the annual consolidated accounts form NOT LATER than mid-March.

7.      Keep a stock of current finance forms and give them to new members when appropriate:

  • Bank Mandate for payment of subs by Direct Debit
  • Gift Aid Declaration
  • Families First magazine subscription application and payment form. From 2019 members are subscribing to this magazine individually and not through the branch.

8.      Request Gift Aid envelopes from the MU Office if your branch is hosting an area event and there is to be a collection. Bank the money, send a cheque and empty GA envelopes to the Diocese. Record on each envelope how much was donated.

9.      Always work to support your branch leader and committee if one has been set up, in order to co-ordinate the running of the branch, to promote the aims and objectives through all aspects of the branch and the work of the global, national and local Mothers’ Union.

10.   Attend training as necessary.

11.   In return you will be able to:

  • Receive expenses for the work you have undertaken as part of your role
  • Receive the support of other branch correspondents, your AVP and Diocesan Secretary

Branch Secretary

Objectives:

1) All formal meetings of the branch and its committee are properly documented and records maintained for future reference.

2) Complete membership records are maintained within the branch and at diocese.

3) Speakers are booked correctly.

4) To be a supportive member of the Committee and to take an active role within the branch.

Tasks:

1) In association with the Branch Leader produce agendas and minutes for branch AGM, branch business and committee meetings.

2) Maintain membership records and contribute towards any diocesan form that need to be completed.

3) Arrange and liaise with speakers; confirm date, time and location and agree expenses; send thankyou letters.

4) Organise the provision of articles about Mothers’ Union activities and meetings for parish noticeboards, magazines, etc.

5) Attend any meetings as required (e.g. Training, Deanery, Trustee, Diocesan etc.)

Committee Member

A Branch Committee will support the branch leader and other officers in their work.

It is suggested that there is 1 Committee member for every 8 members in a branch in addition to the officers – Leader, Secretary, Treasurer although a minimum of 5 people is required to share the workload more equitably.

Each Committee member should be the contact for up to 8 other members in the branch and have oversight of them for pastoral care and be a point of reference in time of need. This person should also inform the branch leader and clergy of any issues that are relevant (with permission).

Each member should take on the responsibility for various tasks at meetings from time to time –e.g.  Leading Worship, Looking after the Speaker, Organising Refreshments, Birthdays/Anniversaries – this list is not finite and will vary from branch to branch. The branch leader needs support!

The Committee should always be on the lookout for new opportunities for Mothers’ Union to engage with others (Outreach) and to help plan the programme.

Where a Branch does not have a Leader all the tasks still need to be carried out so it is likely that you will need a larger group of people to run the branch, each person taking on some of the tasks that the Leader would normally do.

You must nominate someone to take on 5) above and they will be called The Correspondent – we suggest that the same person also takes on 4) as well. Other tasks can be shared on a permanent or ad hoc basis but the members will need to know who does which task.

Branch Leader

Email contact is essential for this role. Please send your details, including your email address to the MU Office: membership.secretary@muoxford.org.uk as soon as possible after your appointment.

Objectives:

1) Help facilitate a vibrant branch with enthusiastic, engaged and growing membership.

2) Help ensure that the local churches and parishes know about and actively support the work of the Mothers’ Union.

3) Help enable the local community to benefit from the work of the Mothers’ Union.

4) Help members in the branch keep apprised of Mothers’ Union both locally, nationally and internationally.

5) To be a point of contact for the branch from Mothers Union Diocesan Office and Officers.

 

Tasks:

a) To help support the branch members through the branch committee to grow in their faith and their knowledge and engagement with Mothers’ Union activities. To organise pastoral care as and when necessary: see Committee guidelines.

b) To ensure the branch has an annual programme which promotes the aims and objectives of the Mothers’ Union. It is NOT the responsibility of the branch leader to organise it all!

c) To lead branch committee meetings and support those who will lead worship and other activities.

d) To help recruit new members and ensure that they understand the Aims and Objectives of Mothers’ Union.

e) To attend meetings as and when required which are organised locally and through the diocese or find someone to deputise for them (e.g. Training; Trustee, Deanery & Branch Leader Meetings; Diocesan meetings etc.) and to help facilitate those meetings when required.

f) Encourage members to attend Diocesan meetings and Services.

g) To help organise special services or meetings that might be held in their church or parish rooms.

h) To take responsibility for ensuring that the Annual Return is completed (with the help of others).

i) Foster a good relationship between the clergy and Mothers’ Union – ensuring the clergy have a good knowledge of what the branch, diocese and wider Mothers’ Union is involved with. Have regular meetings (where possible) with the clergy to keep them updated of what is happening.

j) To help monitor branch Outreach activities so that they continue to be relevant and to be open to new possibilities. Celebrate the endings and beginnings.

k) To be willing and able to ask for help

l)  To smile!

In return you will be able to:

  • Receive expenses for the work you have undertaken as part of your role
    Receive the support of other branch leaders and correspondents, your AVP and Diocesan Secretary

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